Giving Employees Notice of Health Insurance Exchanges

On May 8, the DOL issued eagerly anticipated guidance regarding the notice of health insurance exchanges that employers must distribute to employees during 2013, including model notices that employers may use to satisfy the notice obligation.

The first model notice applies to employers who offer a health plan to some or all employees.  The second model notice applies to employers who do not offer a health plan.  Employers are permitted to modify the model notices as long as they still meet the content requirements specified in the health care reform law.

Employers must provide the notice to all current employees by October 1, 2013, though the notice may be provided sooner.  Also starting October 1, 2013, new employees must receive the notice at the time of their hire.  For 2014, the DOL will consider a notice to be timely provided at hire if it is provided within 14 days of the employee’s start date.  The notice must be provided in writing and can be provided electronically if the DOL’s electronic disclosure safe-harbor requirements are met; otherwise, the notice may be provided by first-class mail.

Also in connection with the new exchange notice, the DOL released a revised COBRA Model Election Notice that includes information about the health insurance exchanges.  The DOL included a redline document showing the changes made by the revised COBRA notice.

http://www.dol.gov/ebsa/newsroom/tr13-02.html

http://www.dol.gov/ebsa/

About the Author

Reed Tinsley CPA

This article is written by Reed Tinsley, a Houston, TX-based CPA with over 30 years of experience advising physicians and medical practices across Texas and the United States. Reed holds certifications as a Certified Valuation Analyst (CVA), Certified Healthcare Business Consultant (CHBC), and Certified Financial Planner (CFP), specializing exclusively in the healthcare sector. He is a published author, nationally recognized speaker, and trusted advisor to physicians on accounting & tax, practice management, and financial planning. Schedule a Free Consultation.